Attendance Policy and Procedures

Students are expected to attend all classes. Attendance is taken daily before the end of each period. Excused absences are for approved reasons and with parent notification. A student may lose credit for any graded activity done during his/her unexcused absence.

School starts at 8:10 am. Students arriving between 8:10 AM and 8:25 AM are to report to the nearest tardy station to check in. Students who arrive more than 15 minutes late to school are to report to the Attendance Office (A128) to receive a pass to class. A note or telephone call from a parent/guardian must be provided for a student’s absence or tardy to be considered excused.

24/7 Hour Attendance Line: 703-924-8080, Attendance email@email 

Excused absences include:

  • Illness/ Doctor or dental appointment
  • Death in the family
  • Religious holiday
  • Pre-arranged absences/Other – approved by principal
  • Suspensions of ten days or less if parents and students participate satisfactorily in follow-up activities.

Unexcused absences or tardy include:

  • Overslept (parent/guardian or student)
  • Missed bus or ride
  • Vehicle problem/Traffic
  • Child care, including siblings and family
  • Non-pre-arranged trip
  • Other reason unacceptable to the administrator, or his or her designee, including unspecified "family emergencies"

The parent/guardian must inform the attendance office by phone or note of the reason for an absence or tardy either prior to or within three school days of the absence. After 3 days, the absence or tardy will be recorded as "unexcused.” If informing by note, the student should bring it to the attendance office. All notes from parents or guardians must have the following information to be accepted:

  • Student’s full name and grade level
  • Date note was written
  • Date of attendance issue
  • Reason for the absence(s)
  • Two contact phone numbers of Parent/Guardian
  • Parent/Guardian signature

Students who accumulate 10 or more all day unexcused absences may be referred to the Fairfax County Attendance Officer/Specialist and court system.

DEPARTURES FROM SCHOOL - Students must bring a parent’s note to the attendance office in the morning on the day of the check out. The note should give the time and the reason for leaving. Students must always sign out with parent/guardian permission before leaving school grounds. There are no exceptions to this rule. Leaving school without checking out will result in an unexcused absence in the classes missed. Parking privileges may be revoked with no refund if a vehicle is used to violate this provision.

PRE-ARRANGED ABSENCES - Students who know that they will be absent on a specific day or days, including college visits, must notify their Sub-School office at least two (2) days in advance of the absence. A pre-arranged absence form will be given to the student for a parent/guardian to fill out and sign. The parent will provide a written statement, identifying the specific reason for the absence and the sub-school administrative assistant will telephone the parent to verify. The student must take this form to all of their teachers for signatures and comments. Additionally, the completed form must be submitted to the sub-school office prior to the absence. If a student fails to follow this procedure, the absence(s) will be recorded as unexcused.

Tardy Stations

This year Edison High School is implementing tardy stations. Tardy Stations follow an evidence-based set of practices that support on-time student arrival to class. Our objective is to ensure that students arrive to class on time and are ready to learn once the bell rings. If a student is late for class (i.e. arrives to the classroom door after the bell rings), he or she is required to report to the tardy station nearest to their class. When they arrive to the station they should have their student ID or computer with ID card ready to be scanned. Once their ID is scanned by a tardy station teacher and they are issued a late pass, they will then be escorted to their classroom by a teacher. To encourage timely arrivals, there are consequences for repeated tardies, following the tardy consequence list below.  It is our hope that working together as a school, all students will work hard to arrive to class on time and maximize their learning.

Unexcused Tardies and Absences Conquences

Unexcused Tardies

Number of Unexcused Tardies

Intervention

Disciplinary Action

(Dean of Student [DOS] actions are for cumulative tardies)

1-2

Teacher counsels student

Teacher uses positive reinforcement to students to arrive to class on time.

3

Teacher calls parent/guardian and follows up with email

Teacher continues positive reinforcement

4

Teacher counsels student

DOS assigns 30-minute detention (lunch or after school). Goes over attendance policy. Records in SIS. Notifies parents/guardians via School Messenger.

5

Teacher calls parent/guardian and follows up with email

Teacher and DOS continue positive reinforcement

6

Teacher calls parent/guardian and follows up with email

DOS assigns 60-minute detention. Records in SIS. Notifies parents/guardians via School Messenger. Sends home tardy-contract with student for parent to sign.

7-8

Teacher calls parent/guardian and follows up with email

DOS send referral to Assistant Principal (AP)

DOS assigns 120-minute detention for 8th detention. Records in SIS. Notifies parents/guardians via School Messenger.

 

AP meets with Student, Calls Parent/Guardian and Alerts Counselor

9

Teacher calls parent/guardian and follows up with email

Teacher, DOS, and AP continue positive reinforcement.

10

Teacher calls parent/guardian and follows up with email

DOS send referral to (AP)

AP Assigns Saturday School

AP Calls Parent/Guardian and Alerts Counselor

11

Teacher calls parent/guardian and follows up with email

Teacher, DOS, and AP continue positive reinforcement.

12-13

Teacher calls parent/guardian and follows up with email

DOS send referral to (AP)

AP assigns ISS for ½ day

AP Calls Parent/Guardian and Alerts Counselor

14

DOS sends referral to AP

AP assigns whole day ISS

AP Calls Parent and Alerts Counselor

FULL DAY Unexcused Absences

Number of Unexcused Absences

Intervention

Disciplinary Action

1-2

School Contacts Parents/Guardians via e-Notify

Teacher assigns mandatory make-up

3

DOS Meets w/student

Counselor meets w/student

One Hour detention; letter home to parent/guardian

4

DOS meets w/student

Two Hour detention; letter home to parent/guardian; Parent/Guardian meeting with DOS

5

Administrator meets with students

DOS sends Five Day UNX ABS letter sent to parent/guardian and follows up with phone call.

6

Parent conference scheduled within 10 days after absence.  Student, DOS, Attendance Officer, and school personnel attend.

AP Assigns Friday School

7-9

Administrator meets with student

Consequences at discretion of administrator; (Possibly, 15% ABS letter requiring medical documentation for all future absences is sent.)

10 or greater

DOS may refer student to Attendance Officer/Specialist (SE-77 Attendance Referral) at 10 unexcused absences. Attendance Officer/Specialist can seek court action after 10th unexcused absence.

Consequences at discretion of administrator; (Possibly, 15% ABS letter requiring medical documentation for all future absences is sent.)

 

 

 

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