Attendance Policy and Procedures

Students are expected to attend all classes. Attendance is taken daily before the end of each period. Excused absences are for approved reasons and with parent notification. A student may lose credit for any graded activity done during his/her unexcused absence.

School starts at 8:10 am. Students arriving between 8:10 am and 8:30 am should go directly to their first block class. Students who arrive more than 20 minutes late to school should report to the attendance office to receive a pass to class. A note or telephone call from a parent/guardian must be provided for a student’s absence or tardy to be considered excused.

24/7 Hour Attendance Line - Excused absences include:

  • Illness/ Doctor or dental appointment
  • Death in the family
  • Religious holiday
  • Pre-arranged absences/Other – approved by principal
  • Suspensions of ten days or less if parents and students participate satisfactorily in follow-up activities.

Unexcused absences or tardy include:

  • Overslept (parent/guardian or student)
  • Missed bus or ride
  • Vehicle problem/Traffic
  • Child care, including siblings and family
  • Non-pre-arranged trip
  • Other reason unacceptable to the administrator, or his or her designee, including unspecified "family emergencies"

The parent/guardian must inform the attendance office by phone or note of the reason for an absence or tardy either prior to or within two school days of the absence. After 3 days, the absence or tardy will be recorded as "unexcused.” If informing by note, the student should bring it to the attendance office. All notes from parents or guardians must have the following information to be accepted:

  • Student’s full name and grade level
  • Date note was written
  • Date of attendance issue
  • Reason for the absence(s)
  • Two contact phone numbers of Parent/Guardian
  • Parent/Guardian signature

Students who accumulate 5 all day unexcused absences will be referred to the Fairfax County Attendance Officer and court system.

DEPARTURES FROM SCHOOL - Students must bring a parent’s note to the attendance office in the morning on the day of the check out. The note should give the time and the reason for leaving. Students must always sign out with parent/guardian permission before leaving school grounds. There are no exceptions to this rule. Leaving school without checking out will result in an unexcused absence in the classes missed. Parking privileges may be revoked with no refund if a vehicle is used to violate this provision.

PRE-ARRANGED ABSENCES - Students who know that they will be absent on a specific day or days, including college visits, must notify their Sub-School office at least two (2) days in advance of the absence. A pre-arranged absence form will be given to the student for a parent/guardian to fill out and sign. The parent will provide a written statement, identifying the specific reason for the absence and the sub-school administrative assistant will telephone the parent to verify. The student must take this form to all of their teachers for signatures and comments. Additionally, the completed form must be submitted to the sub-school office prior to the absence. If a student fails to follow this procedure, the absence(s) will be recorded as unexcused.

Unexcused Tardies and Absences Conquences

Unexcused Tardies

Number of Unexcused Tardies


Disciplinary Action


Teacher counsels student

Teacher contacts parent


Teacher contacts parent

Teacher assigns lunch detention, by E-mail to Dean of Students.  (Teacher may hold their own Lunch Detention, if they prefer, but will let Dean of Students know.) No SIS record


Teacher writes referral to DOS listing actions already taken

DOS Goes over attendance policy and  assigns Lunch detention, records in SIS


Referral to DOS

DOS assigns One Hour detention


Referral DOS

DOS assigns  Two Hour detention


Referral to DOS

DOS Assigns Friday School and potential exclusion from school events


Referral to AP

AP assigns ISS and potential exclusion from school events and activities

FULL DAY Unexcused Absences

Number of Unexcused Absences


Disciplinary Action


School Contacts Parents via KIT

Teacher assigns mandatory make-up


DOS Meets w/student

Counselor meets w/student

One Hour detention; letter home to parent


DOS meets w/student

Two Hour detention; letter home to parent; Parent meeting with DOS


Administrator meets with students

DOS refers student to Attendance Officer  (SE-77 Attendance Referral)

DOS sends Five Day UNX ABS letter sent to parent and follows up with phone call.


Parent conference scheduled within 15 days after absence.  Student, DOS, Attendance Officer, and school personnel attend.

AP Assigns Friday School


Attendance Officer files complaint with Juvenile Domestic Relations Court DOS and Attendance Officer continue follow up

Consequences at discretion of administrator; (Possibly, 15% ABS letter requiring medical documentation for all future absences is sent.)

When Should I Send My Child To School?